Creating an inactive licenses report using the API
How to use the Torii API to build a dataset for a report that can be used by popular BI tools such as Tableau and Power BI
This guide provides a brief overview of how to create a report using the BI tool of your choice using data from your Torii account. There are two API calls required for this:
- Use the List Apps endpoint to retrieve the list of apps in your organization. The response will include the unique identifier for the app in your organization. This value must be used as the app's unique ID in step (2).
- Use the value of
idfor the app you would like to retrieve information about inactive licenses and the user's they are assigned to with the List Application Users API call. In your code or low code automation artifact this list will need to be processed in a loop which iterates through calling List Application Users for each app that has been discovered in your Torii account.
-
To process the data so that it can be used as a data source for BI tools such as Tableau or Power BI the JSON responses from each request made to List Application Users will need to be assembled into a single file. This file can then be used as the data source from which to build the report.
- Tableau allows usage of JSON files as data sources. Additional information can be found in their documentation as well as this blog post.
- Power BI allows usage of JSON files as data sources. Additional information can be found in their documentation.
> 📘 {
> "users": \[
> {
> "annualCost": null,
> "originFirstName": "Torii",
> "isUserRemovedFromApp": false,
> "scoreV2": 0,
> "lifecycleStatus": "active",
> "numberOfInactiveLicenses": 1,
> "score": 0,
> "originFullName": "Torii Demo",
> "idAppAccount": 12023,
> "gsuite_emails": [
> "[email protected]",
> "[email protected]"
> ],
> "isExternal": false,
> "okta_id": "00uo8qzmbWKa5NgZc5d6",
> "hubspot_primary_team": "Sales & Marketing",
> "annualCostConverted": null,
> "firstName": "Torii",
> "identitySourcesDeletionTime": null,
> "isSupportLastVisit": true,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": false,
> "userType": null,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "lastName": "Demo",
> "originLastName": "Demo",
> "role": null,
> "creationTime": "2021-06-25T21:43:41.000Z",
> "sources": [
> "atlassian",
> "google"
> ],
> "originIdUser": 873786409,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 873786409,
> "photoUrl": "<https://avatars.slack-edge.com/2021-04-30/2005593218055_890d98ffeefaf4075fd8_72.png">,
> "gsuite_groups": [
> "Europe",
> "Finance",
> "North America",
> "South America",
> "sales"
> ],
> "lastVisitTime": "2021-08-31T00:00:00.000Z",
> "email": "[[email protected]](mailto:[email protected])",
> "slack_slackId": "U020SFJ1RCL",
> "gsuite_department": "IT",
> "okta_creation_date": "2021-05-01T15:11:19.000Z",
> "fullName": "Torii Demo",
> "gsuite_orgUnitPath": "/Sales",
> "appAccountName": "demo-torii",
> "licenses": [
> {
> "calculatedLastUsageTime": "2021-06-30T01:34:43.000Z",
> "calculatedLicenseFeatureStatus": {
> "reasonType": null,
> "status": "inactive"
> },
> "isLicenseTypePaid": true,
> "lastUsageTime": "2021-06-30T01:34:43.000Z",
> "pricePerUser": null,
> "idExternalLicense": "license",
> "type": "jira-software",
> "calculatedStatus": {
> "reason": "noUsage",
> "ssoSources": null,
> "status": "inactive"
> },
> "name": "Jira Software",
> "lastTimeLicenseFeatureUsed": null,
> "currency": "USD",
> "id": 3,
> "pricePerUserConverted": null,
> "status": "active"
> }
> ],
> "lastVisitTimeV2": "2021-08-31T00:00:00.000Z",
> "externalStatus": "active",
> "isNewUserInApp": false,
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "jumpCloud_department": null,
> "annualCost": null,
> "originFirstName": "Luke",
> "isUserRemovedFromApp": false,
> "scoreV2": 0,
> "lifecycleStatus": "active",
> "numberOfInactiveLicenses": 1,
> "score": 0,
> "onelogin_company": "Demo-Torii",
> "originFullName": "Luke Skywalker",
> "jumpCloud_costCenter": null,
> "idAppAccount": 12023,
> "gsuite_emails": [
> "[email protected]",
> "[email protected]"
> ],
> "isExternal": false,
> "jumpCloud_location": null,
> "okta_id": "00uob6vfgDh6n80ht5d6",
> "annualCostConverted": null,
> "firstName": "Luke",
> "onelogin_department": "Finance",
> "identitySourcesDeletionTime": null,
> "isSupportLastVisit": true,
> "jumpCloud_company": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": false,
> "userType": null,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "onelogin_title": "Associate",
> "status": "active",
> "lastName": "Skywalker",
> "originLastName": "Skywalker",
> "role": null,
> "creationTime": "2021-06-25T01:06:31.000Z",
> "sources": [
> "atlassian",
> "google"
> ],
> "originIdUser": 916706870,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 916706870,
> "photoUrl": null,
> "gsuite_groups": [
> "North America"
> ],
> "lastVisitTime": "2021-08-30T00:00:00.000Z",
> "email": "[[email protected]](mailto:[email protected])",
> "slack_slackId": "U020NUE5UM8",
> "gsuite_department": "Engineering",
> "okta_creation_date": "2021-05-02T17:59:26.000Z",
> "fullName": "Luke Skywalker",
> "gsuite_orgUnitPath": "/Finance",
> "appAccountName": "demo-torii",
> "licenses": [
> {
> "calculatedLastUsageTime": "2021-06-24T18:24:03.000Z",
> "calculatedLicenseFeatureStatus": {
> "reasonType": null,
> "status": "inactive"
> },
> "isLicenseTypePaid": true,
> "lastUsageTime": "2021-06-24T18:24:03.000Z",
> "pricePerUser": null,
> "idExternalLicense": "license",
> "type": "jira-software",
> "calculatedStatus": {
> "reason": "noUsage",
> "ssoSources": null,
> "status": "inactive"
> },
> "name": "Jira Software",
> "lastTimeLicenseFeatureUsed": null,
> "currency": "USD",
> "id": 3,
> "pricePerUserConverted": null,
> "status": "active"
> }
> ],
> "jumpCloud_jobTile": null,
> "jumpCloud_employeeType": null,
> "lastVisitTimeV2": "2021-08-30T00:00:00.000Z",
> "onelogin_userManager": {
> "firstName": "Torii",
> "lastName": "Demo",
> "photoUrl": "<https://avatars.slack-edge.com/2021-04-30/2005593218055_890d98ffeefaf4075fd8_72.png">,
> "fullName": "Torii Demo",
> "id": 873786409,
> "email": "[[email protected]](mailto:[email protected])"
> },
> "externalStatus": "active",
> "isNewUserInApp": false,
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "lastName": "wan",
> "annualCost": null,
> "originFirstName": "Obi",
> "originLastName": "wan",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "role": null,
> "lifecycleStatus": "active",
> "creationTime": "2021-07-09T02:26:47.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 1084925659,
> "numberOfInactiveLicenses": 0,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1084925659,
> "score": -1,
> "photoUrl": null,
> "lastVisitTime": null,
> "originFullName": "Obi wan",
> "email": "[[email protected]](mailto:[email protected])",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_creation_date": "2021-07-08T20:20:59.000Z",
> "fullName": "Obi wan",
> "okta_id": "00u1661snnXlhIyeR5d7",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "annualCostConverted": null,
> "firstName": "Obi",
> "identitySourcesDeletionTime": "2023-02-25T00:51:25.000Z",
> "licenses": \[],
> "isSupportLastVisit": true,
> "lastVisitTimeV2": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "annualCost": null,
> "originFirstName": "Inti",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "lifecycleStatus": "offboarding",
> "numberOfInactiveLicenses": 0,
> "score": -1,
> "originFullName": "Inti Test",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_id": "00u2gpwrxv0FNIFFs5d7",
> "annualCostConverted": null,
> "firstName": "Inti",
> "identitySourcesDeletionTime": "2021-07-12T01:32:34.000Z",
> "isSupportLastVisit": true,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "lastName": "Test",
> "originLastName": "Test",
> "role": null,
> "creationTime": "2021-07-10T02:25:13.000Z",
> "sources": [
> "atlassian"
> ],
> "salesforce_profile_name": "Standard Platform User",
> "originIdUser": 1087843175,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1087843175,
> "photoUrl": null,
> "lastVisitTime": null,
> "email": "[[email protected]](mailto:[email protected])",
> "salesforce_userPreferencesLightningExperiencePreferred": "Yes",
> "slack_slackId": "U027U6Q3Z8U",
> "okta_creation_date": "2021-11-01T17:47:52.000Z",
> "fullName": "Inti Test",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "licenses": \[],
> "lastVisitTimeV2": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "lastName": "TestUser1",
> "annualCost": null,
> "originFirstName": "Temp",
> "originLastName": "TestUser1",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "role": null,
> "lifecycleStatus": "active",
> "creationTime": "2021-07-11T02:25:12.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 1090542200,
> "numberOfInactiveLicenses": 0,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1090542200,
> "score": -1,
> "photoUrl": null,
> "lastVisitTime": null,
> "originFullName": "Temp TestUser1",
> "email": "[[email protected]](mailto:[email protected])",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_creation_date": "2021-07-10T17:43:49.000Z",
> "fullName": "Temp TestUser1",
> "okta_id": "00u16wy42iuMxMXMe5d7",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "annualCostConverted": null,
> "firstName": "Temp",
> "identitySourcesDeletionTime": "2021-07-11T17:06:06.000Z",
> "licenses": \[],
> "isSupportLastVisit": true,
> "lastVisitTimeV2": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "lastName": "Test",
> "annualCost": null,
> "originFirstName": "Test",
> "originLastName": "Test",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "role": null,
> "lifecycleStatus": "active",
> "creationTime": "2021-07-11T02:25:12.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 1090542284,
> "numberOfInactiveLicenses": 0,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1090542284,
> "score": -1,
> "photoUrl": null,
> "lastVisitTime": null,
> "originFullName": "Test Test",
> "email": "[[email protected]](mailto:[email protected])",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_creation_date": "2021-07-10T18:43:17.000Z",
> "fullName": "Test Test",
> "okta_id": "00u16xk5l13V7HNAq5d7",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "annualCostConverted": null,
> "firstName": "Test",
> "identitySourcesDeletionTime": "2021-07-11T16:36:58.000Z",
> "licenses": \[],
> "isSupportLastVisit": true,
> "lastVisitTimeV2": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "lastName": "TestUser3",
> "annualCost": null,
> "originFirstName": "Temp",
> "originLastName": "TestUser3",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "role": null,
> "lifecycleStatus": "active",
> "creationTime": "2021-07-12T02:25:16.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 1093266061,
> "numberOfInactiveLicenses": 0,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1093266061,
> "score": -1,
> "photoUrl": null,
> "lastVisitTime": null,
> "originFullName": "Temp TestUser3",
> "email": "[[email protected]](mailto:[email protected])",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_creation_date": "2021-07-11T17:02:10.000Z",
> "fullName": "Temp TestUser3",
> "okta_id": "00u177knhs96f0eqP5d7",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "annualCostConverted": null,
> "firstName": "Temp",
> "identitySourcesDeletionTime": "2021-07-11T19:15:43.000Z",
> "licenses": \[],
> "isSupportLastVisit": true,
> "lastVisitTimeV2": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "lastName": "Russo",
> "annualCost": null,
> "originFirstName": "Chewbacca",
> "originLastName": "Russo",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "role": null,
> "lifecycleStatus": "active",
> "creationTime": "2021-07-27T02:25:36.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 1136758709,
> "numberOfInactiveLicenses": 0,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1136758709,
> "score": -1,
> "photoUrl": null,
> "lastVisitTime": null,
> "originFullName": "Chewbacca Russo",
> "email": "[[email protected]](mailto:[email protected])",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_creation_date": "2021-07-26T18:42:23.000Z",
> "fullName": "Chewbacca Russo",
> "okta_id": "00u1bzoelr3aaf87a5d7",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "annualCostConverted": null,
> "firstName": "Chewbacca",
> "identitySourcesDeletionTime": "2022-02-04T20:24:31.000Z",
> "licenses": \[],
> "isSupportLastVisit": true,
> "lastVisitTimeV2": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "lastName": "C3PO",
> "annualCost": null,
> "originFirstName": "C3PO",
> "originLastName": "C3PO",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "role": null,
> "lifecycleStatus": "active",
> "creationTime": "2021-07-27T02:25:36.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 1136758710,
> "numberOfInactiveLicenses": 0,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 1136758710,
> "score": -1,
> "photoUrl": null,
> "lastVisitTime": null,
> "originFullName": "C3PO C3PO",
> "email": "[[email protected]](mailto:[email protected])",
> "idAppAccount": 12023,
> "isExternal": false,
> "okta_creation_date": "2021-07-26T18:38:41.000Z",
> "fullName": "C3PO C3PO",
> "okta_id": "00u1bzkdjvYhF9uF95d7",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "annualCostConverted": null,
> "firstName": "C3PO",
> "identitySourcesDeletionTime": "2023-02-25T00:51:25.000Z",
> "licenses": \[],
> "isSupportLastVisit": true,
> "lastVisitTimeV2": null,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": true,
> "userType": null,
> "externalStatus": "active",
> "isNewUserInApp": false,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "isOwnerNotifiedToRemoveUser": false
> },
> {
> "annualCost": null,
> "originFirstName": "Yoda",
> "isUserRemovedFromApp": false,
> "scoreV2": -1,
> "lifecycleStatus": "active",
> "numberOfInactiveLicenses": 0,
> "score": -1,
> "bamboohr_zipcode": "94010",
> "originFullName": "Yoda Baby",
> "idAppAccount": 12023,
> "gsuite_emails": [
> "[email protected]",
> "[email protected]",
> "[email protected]"
> ],
> "isExternal": false,
> "okta_id": "00uq0u5a7FHuss2v55d6",
> "hubspot_primary_team": "Sales & Marketing",
> "annualCostConverted": null,
> "firstName": "Yoda",
> "bamboohr_city": "Space",
> "identitySourcesDeletionTime": null,
> "isSupportLastVisit": true,
> "isOffboardingIgnored": false,
> "isDeletedInIdentitySources": false,
> "userType": null,
> "originEmail": "[[email protected]](mailto:[email protected])",
> "status": "active",
> "lastName": "Baby",
> "originLastName": "Baby",
> "role": null,
> "creationTime": "2021-06-25T21:43:41.000Z",
> "sources": [
> "atlassian"
> ],
> "originIdUser": 937146029,
> "ignoreAccount": false,
> "creationTimeInApp": null,
> "idUser": 937146029,
> "photoUrl": null,
> "lastVisitTime": null,
> "email": "[[email protected]](mailto:[email protected])",
> "gsuite_department": "Finance",
> "okta_creation_date": "2021-05-11T17:04:03.000Z",
> "fullName": "Yoda Baby",
> "gsuite_orgUnitPath": "/",
> "appAccountName": "demo-torii",
> "bamboohr_country": "United States",
> "licenses": \[],
> "lastVisitTimeV2": null,
> "externalStatus": "active",
> "bamboohr_hireDate": "2021-05-26",
> "isNewUserInApp": false,
> "isOwnerNotifiedToRemoveUser": false
> }
> ],
> "count": 10,
> "total": 10
> }
Example JSON combining responses of both API calls
An example is provided below that combines the JSON responses from both API calls. This can be used as a reference for your own implementation. Note that the fields could differ depending on what is in your account and what you may have scoped to return.
{
"apps": [
{
"id": 20,
"name": "Atlassian",
"primaryOwner": 937146029,
"owner": 937146029,
"users": [
{
"annualCost": null,
"originFirstName": "Torii",
"isUserRemovedFromApp": false,
"scoreV2": 0,
"lifecycleStatus": "active",
"numberOfInactiveLicenses": 1,
"score": 0,
"originFullName": "Torii Demo",
"idAppAccount": 12023,
"gsuite_emails": [
"[email protected]",
"[email protected]"
],
"isExternal": false,
"okta_id": "00uo8qzmbWKa5NgZc5d6",
"hubspot_primary_team": "Sales & Marketing",
"annualCostConverted": null,
"firstName": "Torii",
"identitySourcesDeletionTime": null,
"isSupportLastVisit": true,
"isOffboardingIgnored": false,
"isDeletedInIdentitySources": false,
"userType": null,
"originEmail": "[email protected]",
"status": "active",
"lastName": "Demo",
"originLastName": "Demo",
"role": null,
"creationTime": "2021-06-25T21:43:41.000Z",
"sources": [
"atlassian",
"google"
],
"originIdUser": 873786409,
"ignoreAccount": false,
"creationTimeInApp": null,
"idUser": 873786409,
"photoUrl": "https://avatars.slack-edge.com/2021-04-30/2005593218055_890d98ffeefaf4075fd8_72.png",
"gsuite_groups": [
"Europe",
"Finance",
"North America",
"South America",
"sales"
],
"lastVisitTime": "2021-08-31T00:00:00.000Z",
"email": "[email protected]",
"slack_slackId": "U020SFJ1RCL",
"gsuite_department": "IT",
"okta_creation_date": "2021-05-01T15:11:19.000Z",
"fullName": "Torii Demo",
"gsuite_orgUnitPath": "/Sales",
"appAccountName": "demo-torii",
"licenses": [
{
"calculatedLastUsageTime": "2021-06-30T01:34:43.000Z",
"calculatedLicenseFeatureStatus": {
"reasonType": null,
"status": "inactive"
},
"isLicenseTypePaid": true,
"lastUsageTime": "2021-06-30T01:34:43.000Z",
"pricePerUser": null,
"idExternalLicense": "license",
"type": "jira-software",
"calculatedStatus": {
"reason": "noUsage",
"ssoSources": null,
"status": "inactive"
},
"name": "Jira Software",
"lastTimeLicenseFeatureUsed": null,
"currency": "USD",
"id": 3,
"pricePerUserConverted": null,
"status": "active"
}
],
"lastVisitTimeV2": "2021-08-31T00:00:00.000Z",
"externalStatus": "active",
"isNewUserInApp": false,
"isOwnerNotifiedToRemoveUser": false
},
{
"jumpCloud_department": null,
"annualCost": null,
"originFirstName": "Luke",
"isUserRemovedFromApp": false,
"scoreV2": 0,
"lifecycleStatus": "active",
"numberOfInactiveLicenses": 1,
"score": 0,
"onelogin_company": "Demo-Torii",
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Updated 5 months ago